SAP Activate is a method for fast, targeted and risk-minimized implementation of SAP systems such as SAP S/4HANA. On this page, we answer all frequently asked questions about the framework.
SAP Activate is a modern implementation methodology developed specifically for the introduction of SAP solutions such as SAP S/4HANA. It combines best practices (preconfigured processes), agile project methods and guided configuration to support companies in the efficient implementation of SAP projects. The method is designed to reduce implementation time, minimize risks and increase the quality of project results. SAP Activate is suitable for both cloud and on-premise operating models. It can be used for new installations, conversions, updates and comprehensive transformations of IT landscapes.
Even before SAP Activate, there were frameworks for the implementation of SAP systems. In the case of SAP R/3, Accelerated SAP (ASAP for short) was available. For the introduction of SAP cloud solutions, companies could fall back on SAP Launch. Both methods have now been replaced by SAP Activate.
Traditionally, SAP implementation has followed the so-called design-to-blueprint approach, which is based on the waterfall model (classic project planning). This approach has a linear structure and comprises a detailed planning phase, followed by implementation and testing. The advantage of this approach is that the course of the project can be easily planned. However, this approach also has weaknesses. Above all, it is often time-consuming and can lead to high adaptation costs, as changes can only be taken into account late in the project cycle.
In contrast, SAP Activate relies on the fit-to-standard approach and agile project implementation. The first step is to check the extent to which the standard functions of the SAP solution can meet the company’s requirements. Adjustments are only made where they are really necessary. This approach enables faster implementation, reduces complexity and promotes continuous improvement through iterative feedback loops. This means that changes can also be made at short notice during the course of the project.
SAP Activate was originally developed for the implementation of SAP S/4HANA, the next generation of the SAP Business Suite. However, the method can now be applied to several SAP solutions. These include:
The method also supports various scenarios such as new installation (greenfield method), migration of existing systems, conversion (brownfield method) and IT landscape transformation.
The SAP Activate method offers numerous advantages that make it attractive for the implementation of SAP systems. The following are particularly worth mentioning:
SAP Activate consists of three central components that are closely interlinked:
These components are described in more detail below.
These are predefined processes and configurations based on proven business practices. These best practices provide a solid foundation for implementation and help to deliver functional solutions quickly. They include preconfigured business processes based on the requirements of different industries and enable companies to quickly reap the benefits of the SAP solution.
This component supports the project team in setting up the SAP solution. Step-by-step instructions and templates ensure that the configuration is carried out efficiently and error-free. The guided configuration reduces the effort required for manual adjustments and ensures that the solution meets the company’s requirements.
In terms of project management, SAP Activate uses an agile methodology to carry out the implementation in iterative cycles. This enables continuous improvement and close collaboration between the project team and stakeholders. Regular feedback loops allow adjustments to be made at an early stage, which increases the quality of the results and minimizes the risk of errors.
The SAP Activate method divides the implementation into six clearly defined phases that provide a structured framework for the implementation project:
In this phase, the business requirements are analyzed and the objectives of the project are defined. It examines which SAP solution is best suited and how it can be integrated into the existing IT landscape. This phase serves to create a solid foundation for the project, discover functionalities, understand the business value of the solution and ensure that all stakeholders are pulling in the same direction.
This is where the preparation of the project takes place, including the definition of objectives, the composition of the project team, the planning of resources and the definition of the schedule. The technical requirements are also created in this phase to ensure a smooth implementation. A business case is also created in this phase, which sets out and evaluates the benefits of introducing the new SAP solution.
In this phase, the SAP solution is examined in detail. The project team identifies which standard functions (best practices) can be used and where adaptations are required. This is done using the aforementioned fit-to-standard analysis. Workshops and prototypes are used to ensure that the solution meets the company’s requirements.
In the implementation phase, the solution is configured and tested in sprints. Iterative feedback loops ensure that the company’s requirements are met. As soon as this goal is achieved, a handover plan is created. This contains all configurations, objects and master and transaction data that will be transferred to the new system. The Realize phase also includes the technical integration of the solution into the existing IT landscape and the implementation of user training.
This phase marks the transition from implementation to productive operation. Once the tests have been completed, the solution is finally set up and transferred to live operation. If necessary, short follow-up training sessions are offered to eliminate any final uncertainties or answer specific questions. The project team is also available to users in the initial phase of live operation to help with problems and answer questions.
The final phase involves the continuous operation and optimization of the solution. Support and maintenance ensure that the SAP solution remains successful in the long term. Regular updates and adjustments ensure that the solution meets the company’s changing requirements.
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